Dec 10, 2005

Jan 10, 2006

Febr 11, 2006

All Meetings are scheduled from 10 am – 12 pm in the Art Resource Center

March 14, 2006

April 8, 2006

May 9, 2006

June 10, 2006

July 11, 2006

Aug 12, 2006

Sept 12, 2006

Oct 14, 2006

Nov 14, 2006

Dec 9, 2006

Jana Wennstrom

Education Assistant

TACOMA ART MUSEUM

FW: Art Resource Center Volunteer Meeting Nov 8

Art Resource Center Volunteer Meeting

Nov 8, 2005

The meeting was designed to discuss topics of interest to the attendees. Therefore, while we had an agenda we discussed other items as well.

Room re-arrangement. Judgment was that, on the whole, we all liked the looks of what has been done so far. However,

• Placement of the card catalog is bad – our patrons can’t use it and it’s too close to the desk for comfort when we use it. Suggestion: swap the cabinet with the card catalog. Pulling the desk out from the wall a bit more would also be helpful
• ACTION ITEM - Linda will take that to Paula, et all.

• Other ideas for arrangements:
• Kid’s chairs from IKEA for the children’s corner,
• A RED couch,
• Another table for patrons to use.

• Making the space both more accessible AND more useful:
• Bigger sign on the door that says specifically “Art Library Public Welcome!”
• Poster displays – could we have them hanging or placed in the area? Use both past and FUTURE TAM exhibit posters and we could continue to display some of the materials that refer to these displays
• We want Leroy! Anytime
• Displays and cases EASILY seen from the stairs
• How ‘bout a could of study desk for folks who need to work but don’t need a table
• ACTION ITEM - Rich and Linda committed to including some or all of these suggestions into the report the Ad Hoc Committee will be making in January

Report on weeding:

• Rich reported that the Reference Books that were weeded are all boxed up and awaiting The Sale (more on that later). Sarah Cross reported that she’s been removing the cards for those books from the card catalog.
• The Ad Hoc Committee has started weeding the Dewey collection. We pull the suggested books, put them on a cart that is placed in Sharon’s old office, staff has a couple of weeks to disagree and then we start to pack the books and remove the cards from the catalog.

This all led to a discussion on donations and our collection development policy.

ACTION ITEM -There will be follow-up on the policy issue by Ad Hoc Committee and Paula

Donations

Most important – people get thanked.

• I (Linda) believe we all agreed (somewhat reluctantly) that we’d try to get the Donation Form (filed in the bottom drawer of the Reference Desk black cabinet) filled in with whatever the donor is willing to include,
• We’ll send the form to Development who would thank donor AND send us a copy for our files.

ACTION ITEM – Linda will convey the copy request to DEVO

Art Files and the Blue Cards

· Important to note: The NEW files are in white Tyvek folders in the first beige file cabinet in the back room. We’re doing the ‘As’ and ‘Bs’ right now so you may find yourself frustrated if you’re looking for an artist.

· The more people working on this project, the better. We have six folks working and two people volunteered at the meeting: Sarah Cross and Tom Wing. We’ll be training them soon so they can get started. Thanks to everyone who’s working on this project!

· We’ll talk about the Blue Cards (Artist Name Authority Cards) at our next meeting as well.

Computer-assisted reference, using the Tacoma Public Library card and databases, and our frustrations with the Reference Desk computer.

· We’ll discuss these with the volunteers at the meeting next also.

Educational material:

It’s still kind of complicated but Linda Gaines told us:

· The list of approved teachers is available by signing onto the TAM network and clicking the EDUC icon on the desk top

· You may check out materials to a teacher who has JUST signed up if you see identification

· You need to enter the information (esp. the call number) of the materials checked out into the record in the red-backed folder.

ACTION ITEM - SOON Carrie will have a much improved system for this.

Past T.A.M. Exhibits

Volunteers: We recently had a question about a piece that might have been in a Northwest Biennial exhibit. Our Archives Files (found in the drawers of the desk in the work room) include information from most of our exhibitions since 1990 and MAY include a checklist. To see if we have a checklist and/or other information about a particular show, go directly to the files if you know the date. If you don’t know the date go to the document Exhibits 1980-2005. To access this document:

Connect to the TAM network

Double click on the WORD icon

Under FILE click on OPEN

Choose MY DOCUMENTS

Double click on EXHIBITS 1980-2005

The documents are arranged by year and by title of the exhibition. Use the FIND command under EDIT and search for words in the title of the show or dates. Once you know the date, go to the files – they’re arranged chronologically within each year. The contents of each file are unpredictable but you might find what you need.

Hope this is helpful. Let me know.

Linda Martinez

Art Resource Center

Tacoma Art Museum

1701 Pacific Avenue

Tacoma, WA 98402

phone: 253-272-4258 x3024

fax: 253-627-1898

www.tacomaartmuseum.org

Art Resource Center Volunteer Meeting Nov 8

Art Resource Center Volunteer Meeting

Nov 8, 2005

The meeting was designed to discuss topics of interest to the attendees. Therefore, while we had an agenda we discussed other items as well.

Room re-arrangement. Judgment was that, on the whole, we all liked the looks of what has been done so far. However,

• Placement of the card catalog is bad – our patrons can’t use it and it’s too close to the desk for comfort when we use it. Suggestion: swap the cabinet with the card catalog. Pulling the desk out from the wall a bit more would also be helpful
• ACTION ITEM - Linda will take that to Paula, et all.

• Other ideas for arrangements:
• Kid’s chairs from IKEA for the children’s corner,
• A RED couch,
• Another table for patrons to use.

• Making the space both more accessible AND more useful:
• Bigger sign on the door that says specifically “Art Library Public Welcome!”
• Poster displays – could we have them hanging or placed in the area? Use both past and FUTURE TAM exhibit posters and we could continue to display some of the materials that refer to these displays
• We want Leroy! Anytime
• Displays and cases EASILY seen from the stairs
• How ‘bout a could of study desk for folks who need to work but don’t need a table
• ACTION ITEM - Rich and Linda committed to including some or all of these suggestions into the report the Ad Hoc Committee will be making in January

Report on weeding:

• Rich reported that the Reference Books that were weeded are all boxed up and awaiting The Sale (more on that later). Sarah Cross reported that she’s been removing the cards for those books from the card catalog.
• The Ad Hoc Committee has started weeding the Dewey collection. We pull the suggested books, put them on a cart that is placed in Sharon’s old office, staff has a couple of weeks to disagree and then we start to pack the books and remove the cards from the catalog.

This all led to a discussion on donations and our collection development policy.

ACTION ITEM -There will be follow-up on the policy issue by Ad Hoc Committee and Paula

Donations

Most important – people get thanked.

• I (Linda) believe we all agreed (somewhat reluctantly) that we’d try to get the Donation Form (filed in the bottom drawer of the Reference Desk black cabinet) filled in with whatever the donor is willing to include,
• We’ll send the form to Development who would thank donor AND send us a copy for our files.

ACTION ITEM – Linda will convey the copy request to DEVO

Art Files and the Blue Cards

· Important to note: The NEW files are in white Tyvek folders in the first beige file cabinet in the back room. We’re doing the ‘As’ and ‘Bs’ right now so you may find yourself frustrated if you’re looking for an artist.

· The more people working on this project, the better. We have six folks working and two people volunteered at the meeting: Sarah Cross and Tom Wing. We’ll be training them soon so they can get started. Thanks to everyone who’s working on this project!

· We’ll talk about the Blue Cards (Artist Name Authority Cards) at our next meeting as well.

Computer-assisted reference, using the Tacoma Public Library card and databases, and our frustrations with the Reference Desk computer.

· We’ll discuss these with the volunteers at the meeting next also.

Educational material:

It’s still kind of complicated but Linda Gaines told us:

· The list of approved teachers is available by signing onto the TAM network and clicking the EDUC icon on the desk top

· You may check out materials to a teacher who has JUST signed up if you see identification

· You need to enter the information (esp. the call number) of the materials checked out into the record in the red-backed folder.

ACTION ITEM - SOON Carrie will have a much improved system for this.

Chihuly Artist File Materials

Volunteers: Paula McArdle is using ALL of the Chihuly Artist files, subject files and gallery catalogs for a project she is doing. She has also checked out three of our Chihuly books. These will be in her office until after the new year. We still have LOTS of material in our book collection.

Linda Martinez

Art Resource Center

Tacoma Art Museum

1701 Pacific Avenue

Tacoma, WA 98402

phone: 253-272-4258 x3024

fax: 253-627-1898

www.tacomaartmuseum.org

FW: Greeter Orientation Reschedule at Tacoma Art Museum

I am sorry to do this to you, but there is a scheduling conflict that has developed for the Greeter orientation that was scheduled on Saturday, November 26^th at 11am. This time has been CANCELLED.

We have another general Greeter orientation scheduled for Saturday, December 10^th at 11 am for those who need an introduction or just want to get the newest information. If you are available, meet Kristie Worthey at the Admissions Desk.

Incidentally, this is also the Member’s Shopping Weekend for those who want to get a jump on holiday shopping at great prices!

Thank you,

-Jana

 

Jana Wennstrom

Education Assistant

TACOMA ART MUSEUM

1701 Pacific Avenue

Tacoma, Washington 98402

T: 253.272.4258 x3030

 

Greeter orientation

Hello Greeters!

We have another general Greeter orientation scheduled this month for
those who need an introduction or just want to get the newest
information. If you are available, meet Kristie Worthey at the
Admissions Desk on Saturday, November 26th at 11am.

Thank you for all of your dedication!

-Jana

Monthly ARC Volunteers Nov

Our monthly ARC Volunteers’ Meeting is scheduled for this coming Tuesday, Nov. 8 from 10-12. Remember, we’re asking folks to attend 6 of these meetings in the coming year. They’re scheduled on the 2^nd Tuesday of each Odd month and the 2^nd Saturday of each Even month.

For your convenience the days are:

Dec 10, 2005

Jan 10, 2006

Febr 11, 2006

March 14, 2006

April 8, 2006

May 9, 2006

June 10, 2006

All Meetings are scheduled from 10 am – 12 pm

July 11, 2006

Aug 12, 2006

Sept 12, 2006

Oct 14, 2006

Nov 14, 2006

Dec 9, 2006

The special topic for November’s meeting is On-going training. We will be discussing the various ways that reference questions can be answered. We’ll use some of the examples of questions we’ve received this past month.

The first 45 minutes will be on-going business:

Room re-arrangement – questions and comments and next steps

Weeding of the collection

Progress on Artist Files and problems the work there is creating for people manning the desk

Other issues of concerns to volunteers – if you have a topic you wish to discuss, let Linda or Rich know so we have time on the agenda to discuss.

See you Tuesday,

Rich, Nancy, Linda (Nancy will not attend as she works the election)

Art Resource Center

Tacoma Art Museum

1701 Pacific Avenue

Tacoma, WA 98402

phone: 253-272-4258 x3024

www.tacomaartmuseum.org

ARC Volunteers' Monthly Meeting

Monthly ARC Volunteers’ Meeting is scheduled for Tuesday, Nov. 8 from 10-12! Remember, we’re asking folks to commit to 6 of these meetings in the coming year. They’re scheduled on the 2^nd Tuesday of each Odd month and the 2^nd Saturday of each Even month. All meetings are scheduled for 10-12. For your convenience the days and times are:

Dec 10, 2005 Jan 10, 2006

Febr 11, 2006 March 14, 2006

April 8, 2006 May 9, 2006

June 10, 2006 July 11, 2006

Aug 12, 2006 Sept 12, 2006

Oct 14, 2006 Nov 14, 2006

Dec 9, 2006

The special topic for November’s meeting is – On-going training. We will be discussing the various ways that reference questions can be answered. We’ll use some of the examples of questions we’ve received this past month.

The first 45 minutes will be on-going business:

Room re-arrangement – questions and comments and next steps

Weeding of the collection

Progress on Artist Files and problems the work there is creating for people manning the desk

Other issues of concerns to volunteers – if you have a topic you wish to discuss, let Linda or Rich know so we have time on the agenda to discuss.

See you Tuesday,

Rich, Nancy, Linda (Nancy will not attend as she works the election)

Art Resource Center

Tacoma Art Museum

1701 Pacific Avenue

Tacoma, WA 98402

phone: 253-272-4258 x3024

fax: 253-627-1898

www.tacomaartmuseum.org

Test the VCR set-up

With the re-arrangement of the room we had a little problem with the VCR set-up.  It’s all ready to go and we have the instructions for using.  Please ‘test drive’ it on your next shift so you’re comfortable helping people use the equipment.

 

Linda Martinez

 

Art Resource Center

Tacoma Art Museum

1701 Pacific Avenue

Tacoma, WA  98402

phone:  253-272-4258 x3024

fax:  253-627-1898

www.tacomaartmuseum.org

 

 

More openings

I have some more open shifts available in November.

In addition to the shifts still open below, I also need every Friday morning, Friday afternoon on the 25^th, and Saturday afternoon on the 26^th.

Tuesday the 8^th – both shifts available
Wednesday the 30^th – afternoon shift and a morning shift on the 16^th
Just let me know if you are available for any of these times. Many thanks to those of you who have already helped out by picking up extra shifts!

Jana Wennstrom

Education Assistant

TACOMA ART MUSEUM

T: 253.272.4258 x3030

General ARC Training

Here are some dates for those of you who still need General Orientation in the ARC. Feel free to come if you just want a refresher too.

Sunday, November 13, 12:30 – 2:00 pm with Nancy Waltman

Thursday, November 17, 10:30 – 1:00 pm with Linda Martinez

If you plan on attending one of these training sessions, please RSVP to Jana:

Jana Wennstrom

Education Assistant

TACOMA ART MUSEUM

T: 253.272.4258 x3030

Jwennstrom@TacomaArtMuseum.org

Project and Task List Addition

Should also be included as a choice for Project and Task List:

Magazines

Project and Task List

At our meeting in October the Ad Hoc committee presented the following list of projects and tasks that need to be accomplished in the ARC.  Everyone was asked to indicate which project and task within a project you would be interested in performing (if you had adequate training).  We didn't get responses from everyone there nor, of course, from those unable to attend.  So, please take a look at the list and let us know your interests, even if you haven’t been through your general orientation yet.  Respond to Linda (lindamartinez@earthlink.net) by November 9. 

 

Thanks,

Linda, Nancy & Rich (your Ad Hoc Committee)

 

ARC Primary Responsibilities

 

•      Collection Maintenance     

o          Ongoing shelf reading     

o          Weeding texts, pulling cards     

o          Repair, process books     

o          Reference materials     

o          Rare books     

o          Book sale

 

•      Artist Files     

o          Pull files from three current systems     

o          Sort and clean contents, add bios as needed     

o          Label new Tyvek EPS and add contents     

o          Verify or create cards as needed     

o          Maintain files, adding in materials as acquired

 

•      Cataloging Project     

o          Pull Dewey books, cards     

o          Copy publication info     

o          Reclassify     

o          Enter data on-line     

o          Upgrade card catalog, shelf list     

o          Clean, repair, relabel books     

o          Re-shelve as LC

 

•      Exhibition Displays     

o          Anticipate acquisition of exhibit catalogs, relative publications     

o          Change out signage     

o          Arrange displays Magazines,

 

•      Gallery Museum Catalogs

 

•      Children's Books 

 

•      Archives - A comprehensive, chronological ordering of TAM history, exhibits and personalities

o          Organize new file system     

o          Clean, sort, label files     

o          Research, add-in missing info     

 

 

Jana Wennstrom

Education Assistant

TACOMA ART MUSEUM

T: 253.272.4258 x3030